I had the opportunity to do a webinar a while back on Acceleratio’s SPDocKit product and how I use it when I’m doing SharePoint farm assessments (which I do a lot of it seems). At the time of the webinar I had anticipated that there would be questions by those in attendance that didn’t get answered. Fortunately, Tony and Sara did a fantastic job of answering everybody’s questions and there really weren’t any that didn’t get answered!
With that in mind a recap of the questions that were answered by Toni and Sara follows with some notes by myself at the end. If you attended, or have viewed the webinar I hope that you found the information helpful.
1. Have you already tested SPDockit against SP2016?
– Yes! It works with beta bits. We are supporting the preview.
2. Can this product compare between different SharePoint version and farms?
– Yes it can, rules can do that.
3. Is it possible to see Nintex Workflow and K2 Workflows Usage Reports (the same way as standard SharePoint Workflows)?
-Yes, custom and OOB.
4. Any requirements for the account executing SPDocKit?
-Should be farm admin.
5. PowerShell is used to enable versioning on document libraries. Can SPDocKit do this or does it just provide versioning reports? Thanks
-Yes it can, rules can do that 🙂
6. Do I read it right that there is a “portable” version possible of SPDocKit? Just copy installed folder and put it on the server temp folder?
7. When looking for groups that have no users, I find that there might be an Active Directory group entered and no direct users. Why does it not recognize AD groups?
-SPDocKit detects AD groups and all users. If you’re thinking about something else, feel free to contact as at email@example.com later.
8. Off the wall question – I’ve read where certain SP 2013 business intelligence features that aren’t functional if one is using SQL aliasing. Is there a reference that describes this?
– That’s a good question and although I have heard that I cannot find an authoritative source that clearly states that this is the case. JS
As I mention in the beginning of the webinar I use SPDocKit primarily when doing assessments of some type for a client or customer. Those assessments may be stability and health focused, pre-migration, or possibly discovery and can be very in depth depending on the customer and assessment type. In the webinar I showed an image of an XMind diagram I use for assessments to show just what all we do look at. It is by no means an exhaustive list, but there were requests to share it, so you can download the full-size image HERE.
Image 1: Just some of things that I look at in a SharePoint farm assessment.
One of the primary reasons I like using SPDocKit for assessments is the sheer amount of information that is gathered and assembled by the tool. The report wizard provides a simple interface allowing you to filter and organize the headings, sub-headings, and gathered information into a report that is meaningful to you.
It should be understood that SPDocKit is not simply an assessment tool, it is equally valuable as part of any administrator’s toolkit and is capable of wide variety of tasks that we haven’t begun to get into. Things like Change Management, Configuration Management, Permissions or Security Management, and Policy Enforcement. In fact one of the newest features, the ability to automatically generate an AutoSPInstaller XML Configuration file, could be used as a major part of a comprehensive disaster recovery plan.
One of those features I especially like is SPDocKit’s ability to be run as a Windows service and take snapshots of the various configuration pieces of SharePoint and then email you an automatically generated report on a scheduled basis. That by itself takes some of the load off of the typical SharePoint administrator by automating what should be a part of their regular maintenance routine. Add to that things like automatically generated Best Practices reports that can be tweaked to fit your needs, a huge number of content and usage related reports, and centralized windows events and ULS log files and you have quite a powerful tool.
As I said, I hope everyone got something out of the webinar. If you have any specific questions that haven’t been answered or just hadn’t occurred to you until now please feel free to ask.